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The following information forms the basis of participation in the StayWell Rewards program (the “Program” or “StayWell Rewards”). Program membership and its benefits are offered at the sole discretion of Park Regis City Centre Management Pty Ltd ACN 160 115 391 ("StayWell") its subsidiaries and affiliates, the owners of the participating hotels and each of the foregoing entities' officers, directors, partners, employees and agents. Hotel brands (“Brands”) currently participating in the Program (see website brand listing) are [are brands supposed to be listed here? Sentence is not right] (collectively, “StayWell Hotels”). Brands may be added or deleted at the sole discretion of StayWell. Membership in the Program (“Membership”) is subject to these Terms and Conditions.

Your participation in this Program is subject to these Terms and Conditions, and it is your responsibility to read and understand all of them. The Terms and Conditions include StayWell’s Privacy Policy which governs the use of the data that you provide to us.

Earning of StayWell Reward points and redemption of Program Rewards are subject to all applicable laws and regulations.

You may only elect to join the StayWell Rewards program if you agree to these terms.  Your use of the Program will mean that you accept these terms and your continued use of the program following the posting of changes to these terms will mean that you accept such changes.

General Membership Rules

1. Program Operator

  1. The Program is operated and administered by StayWell whose head office is at Level 10, 80 Clarence Street, Sydney NSW 2000, Australia.
  2. The rights and obligations of StayWell under the program may be assigned or transferred by StayWell to any other related or unrelated entity at any time, and performance thereafter shall be the responsibility of that entity.
  3. StayWell Rewards membership is an exclusive membership privilege granted by StayWell, and its benefits are offered at the sole discretion of StayWell.
  4. Neither the Program nor any benefit offered by the Program creates, constitutes or gives rise to any legal or contractual rights by Members against StayWell.
  5. Nothing in the StayWell Rewards Program Terms and Conditions is intended or shall be construed to create or establish any agency, partnership or joint venture relationship between StayWell and the partners mentioned therein.
  6. In case of fraud or abuse involving StayWell Rewards, StayWell will have the right to take appropriate administrative and/or legal action, including termination of membership.
  7. StayWell and our Program affiliates are not responsible for: (1) loss or misdirection of, or delay in receiving, any Membership application, correspondence, Awards or award certificates; (2) theft or unauthorized redemption of StayWell Rewards points or Rewards or use of a Reward caused by circumstances beyond the reasonable control of us or our agents; (3) any acts or omissions of third parties (including participating properties); or (4) any errors published in relation to the Program, including, without limitation, any pricing or typographical errors, errors of description, errors regarding participating properties and Program affiliates, and errors in the crediting or debiting of StayWell Reward points from Member accounts. We reserve the right to correct, without notice, any errors.

2. General Program Terms and Conditions

  1. StayWell and its hotel/travel partners have the right to add, change, limit, modify or cancel Program Rules, regulations, rules for earning and redeeming StayWell Reward points, rewards, reward levels, redemption levels, processes, benefits, and Program affiliates at any time, with or without notice, even though such changes may affect the value of points already accumulated, the ability to use accumulated points, or the ability to obtain certain rewards.
  2. StayWell and its partners may, among other things: (1) increase or decrease the number of points received for a stay or required for an Award Night reward; (2) withdraw, limit, modify, or cancel any reward; (3) add blackout dates, limit rooms available for any Award Night reward at any participating hotel, or otherwise restrict the continued availability of rewards; (4) change program benefits, travel partners, hotel partners, locations served by StayWell Rewards or its travel partners, conditions of participation, rules for earning, redeeming, retaining, or forfeiting points, or rules governing the use of rewards; and (5) change or cancel its travel partner rewards. You will be bound by any such changes.
  3. The accumulation of StayWell Reward points does not entitle members to any vested rights with respect to points, rewards, or program benefits.
  4. In accumulating StayWell Reward points, members may not rely upon the continued availability of any reward or reward level. All Membership benefits are subject to availability.
  5. Each Member is responsible for remaining knowledgeable as to the Program Terms and Conditions and as to the number of StayWell Reward points their account.
  6. If participating StayWell hotels or any partner improperly denies a Member an accrual or benefit, the liability of StayWell or the partner will be limited to the equivalent value of that accrual or benefit as determined solely by StayWell.
  7. We make no warranties or representations, either expressed or implied, and expressly disclaim all liability (including consequential damages) with respect to type, quality or fitness of goods or services provided through the Program.
  8. All interpretations of Program Terms and Conditions shall be at the sole discretion of StayWell.
  9. We endeavor to keep the information on our website current, including the links from these Terms and Conditions, but you should contact your regional Member Services office via email for the most current information. We are not responsible for any information that has not been updated.
  10. Membership, and the earning and redeeming of StayWell Reward points are subject to all applicable local laws and regulations. Membership, membership benefits, and awards are offered in good faith, however they may not be available or are subject to change if prohibited or restricted by applicable law or regulation.
  11. All disputes which cannot be resolved between the parties, and causes of action arising out of or connected with the Program, shall be subject to the Program’s Limitation of Liability.
  12. A membership number is required when making reservations.

3. Notice of Changes and Translations of these Membership Terms and Conditions

  1. Changes to these Terms and Conditions will be posted on the StayWell Rewards Member Website and will be effective immediately unless stated otherwise. StayWell is under no obligation to notify members of changes except by the posting on such site.
  2. In the case of a discrepancy or any ambiguity between the English versions and translated local-language versions (in any language other than English) of these Membership Terms & Conditions and the Membership Privacy Policy, the English versions will take precedence.

4. Membership Eligibility and Fee

  1. Membership in the Program is available to individuals (“you”) as stated in these Program Terms and Conditions.
  2. There is no enrolment fee for this Program. Entry-level (classic-tier) Membership is free of charge and is available to individuals over the age of majority residing in jurisdictions that legally permit participation in frequent stay programs.
  3. Companies and/or other entities cannot enroll.
  4. Members cannot maintain membership in or earn StayWell Reward points on multiple accounts. You may maintain only one account.
  5. We may refuse Membership to, or terminate Membership of, any individual without giving a reason.
  6. You will be enrolled in the Program and become a Member from the date we receive your completed application.
  7. An active member is defined as any member having point activity (accrual or redemption) within the last 24 months.

5. Membership Cancellation

  1. StayWell reserves the right to cancel StayWell Rewards membership and revoke any and all unredeemed StayWell Reward points collected by any Member who appears to be using the Program in a manner inconsistent with the Terms and Conditions or intent of the Program or any portion of the Program, and for reasons that include, but are not limited to: 1) violation of these Terms and Conditions; 2) misrepresentation of any information or any misuse of this Program; 3) violation of any national, state or local law or regulation in connection with the use of membership privileges; 4) failure to pay for hotel charges; 5) a check to a participating hotel brand that is returned for insufficient funds or is invalid for any reason; 6) commission of fraud or abuse involving any portion of this Program; 7) more than one active account per member, multiple accounts for each member must be merged as described in Section 14 below; or 8) action, in any other way, to the detriment of the Program or any of its alliances; all as may be determined by StayWell in its sole discretion.
  2. Members who do not earn points via Eligible Stays in any 24 consecutive months may be removed from the StayWell Rewards Program and will forfeit all accumulated points.
  3. You may cancel your Membership at any time by giving written notice of cancellation to your regional customer service team. If you do this, all unredeemed StayWell Reward points will be forfeited immediately and may not be reinstated or transferred.

6. Program Availability

  1. The Program has no predetermined termination date and may continue until such time as StayWell decides to terminate the Program, at any time, with or without notice.
  2. If the Program is terminated, all unredeemed points shall be forfeited without any obligation or liability, and no award claims shall be honored after the conclusion of any notice period.

7. Limitation of liability

  1. StayWell shall not be liable to any person for any action taken or neglected to be taken with respect to the Program, except for errors in posting StayWell Reward points to Program accounts.
  2. The sole remedy available to you in connection with the Program (whether your claim is based in law or equity) shall be the crediting or re-crediting to your Program account of StayWell Reward points in an amount no greater than the number of StayWell Reward points at issue. In no event shall we be responsible or liable for special, consequential, extraordinary or indirect losses or damages, including any lost profits.
  3. StayWell will attempt to send correspondence to active Members to advise them of matters of interest, including notification of Program changes. However, neither StayWell, nor companies participating as partners in the Program will be liable for any failure to do so and will not be responsible for incorrect or inaccurate transcription of entry information, for problems related to any of the equipment or programming associated with or utilized by the Member, for any human error, for any interruption, deletion, omission, defect, or line failure of any telephone network or electronic transmission, for problems relating to computer equipment, software, inability to access any Web site or on-line service, for any other technical or non-technical error or malfunction, for lost, late, stolen, illegible, incomplete, garbled, misdirected, mutilated or postage due mail or other mail for whatever reason.

8. Data Privacy

  1. In order to join the Program, you must agree to StayWell’s Privacy Policy. Your continued use of the program following the posting of changes will mean that you accept such changes to the referenced membership privacy policy and internet privacy policy terms.

9. Account Access

  1. You are able to use usernames, passwords, or other codes or devices to gain access to restricted portions of the StayWell Rewards Member Website.
  2. We maintain a personal preference profile for StayWell Reward members, containing information provided by you.
  3. We will use this information to expedite reservations, check-in, and check-out processes.
  4. If you provide credit card information, hotels will use it to guarantee your stay and will apply your stay charges to that credit card. You can change your credit card authorisation for future transactions by logging into your StayWell Rewards account online.
  5. The content contained in such restricted areas is confidential to StayWell, and is provided to you for your personal use only.
  6. We reserve the right to prohibit the use of such access codes on your behalf by third parties where we determine that such use interferes with our site's operation or results in commercial benefits for other entities to our detriment.

10. Address Changes

  1. Each Member is responsible for advising StayWell Rewards of any address and email address changes. We shall have no responsibility for misdirected or lost mail or any consequences thereof.

11. Taxes

  1. Membership benefits and rewards may be subject to income or other taxes.
  2. The recipient is responsible for paying all such taxes and for making all applicable disclosures to third parties, including the party who paid for the transaction from which you earned StayWell Reward points.
  3. We will not be liable for any tax liability, duty or other charges in connection with the issuance of Membership benefits or rewards.

12. Service Fee

  1. These fees cover the costs incurred by StayWell Rewards in servicing your travel reservation.

13. Program Violations

  1. Program violations, fraud or abuse in relation to point credit or reward usage is subject to appropriate administrative and/or legal action by appropriate governmental authorities and by StayWell, including, without limitation, the forfeiture of all point transfers, rewards, or Award Nights issued pursuant to point redemptions and any accrued points or miles in your account, as well as cancellation of the account and your future participation in the Program.

14. StayWell Rewards Membership

  1. Only individuals are eligible for StayWell Rewards membership, and each individual may maintain only one account.
  2. Merging accounts
    1. Multiple accounts belonging to the same unique individual may be merged
    2. The member’s surviving account will become the beneficiary of the merged accounts’ accrued points and room nights
    3. Verification of accounts to be merged is at the sole discretion of StayWell Rewards customer service and StayWell Rewards customer service may request verification of personally identifiable information and/or submission of hard-copies of documentation to validate ownership of each account to be merged
    4. Merging of verified accounts will be competed at the sole discretion of StayWell and processed within 60 days of verification of all accounts to be merged.
  3. Corporations, groups and/or associated entities cannot enroll as StayWell Reward members.
  4. You should not give your Membership number or password to any other person.
  5. You are responsible for all activity in your Program account through the use of your password by another person, whether a member of your family, household, staff or otherwise.
  6. After applying to the StayWell Rewards program, a membership number will be assigned to each applicant. Upon receiving this number, an individual becomes eligible to earn StayWell Reward points.
  7. We maintain a personal preference profile for StayWell Reward members, containing information provided by you. We will use this information to expedite reservations, check-in, and check-out processes. If you provide credit card information, hotels will use it to guarantee your stay and will apply your stay charges to that credit card.
  8. You can change your credit card authorisation for future transactions by logging into your StayWell Rewards account online.
  9. You should notify us if your authorised credit card is lost, stolen, invalidated or has expired.
  10. By using your Membership card or your Membership number to earn or redeem StayWell Reward points, you agree that (i) you have read, understood and accepted these Terms and Conditions, (ii) you are eligible for Membership; and (iii) you consent to StayWell processing data that is personal to you, and disclosing such data to third parties, in accordance with StayWell’s Privacy Policy.
  11. If you require clarification or further information, you may send an e-mail to info@StayWellrewards.com. Please note however, Program Terms and Conditions cannot be superseded or changed except in writing from StayWell.
  12. Our waiver of any breach of these Terms and Conditions by you shall not constitute a waiver of any other prior or subsequent breach of these Terms and Conditions. Our failure to insist upon strict compliance with these Terms and Conditions by any Member, shall not be deemed a waiver of any rights or remedies that we may have against that or any other Member.

15. Points

  1. The accumulation of StayWell Reward points is subject to the StayWell Reward Program Rules.
  2. Each member is responsible for reading the StayWell Rewards Terms and Conditions, newsletters, and account e-statements in order to understand his or her rights, responsibilities, and status in the program.
  3. To earn StayWell Reward points for hotel stays, a Member must be a registered, paying guest at a participating StayWell hotel and meet all of the conditions described in the Terms and Conditions, including providing a valid membership number at the time of booking.
  4. StayWell Reward points have no cash value and we will not pay you cash for any forfeited or unused points.
  5. Points will expire if your membership account becomes inactive for any period of twenty-four (24) months or longer, which means your points will be removed from your account and will no longer be available to you for redemption. To maintain Points in your membership account, you must have at least one Point-earning transaction, resulting from an Eligible Stay (as defined in Section 17), posted to your account every twenty-four (24) months.
  6. Accrued points and Award Nights or other Membership benefits may not be sold, bartered or transferred (other than by StayWell).  Any attempted transfer, sale or barter by you or on your behalf will be void.
  7. We and/or our Program affiliates may refuse to honor or recognise any StayWell Reward points, Award Nights, rewards or Membership benefits which we or they conclude have been transferred, sold or bartered.
  8. Any points, Award Nights or benefits which StayWell deems to have been transferred, sold, bartered or assigned in violation of Program Terms and Conditions may be confiscated or cancelled.
  9. Except as specifically provided herein, neither accrued points nor Award Nights are transferable in the event of death, divorce, as part of a domestic relations matter, inheritance or otherwise by operation of law.
  10. StayWell Reward points can be earned only at participating StayWell hotels or other partners. Participating hotels and partners are subject to change at any time, without notice. Please visit StayWell Rewards Member Website for a list of all participating StayWell hotels. Additions and deletions to the list of participating hotels will be announced from time to time.
  11. If a hotel ceases to be a Participating Hotel, all nights stayed by a Member subsequent to such date will not be eligible to earn StayWell Reward points regardless of when the reservation was made or when the Member’s check-out occurs.
  12. The awarding of StayWell Reward points and the redemption of are void where prohibited by law.
  13. Members can earn bonus points and/or bonus stay credit toward Gold status, from only one promotion at any given time. If two or more overlapping promotions for which a member qualifies to earn either such bonuses, only the single promotion providing the greatest bonus to the member will apply.
  14. Bonus StayWell Reward Points will be awarded within 1 month of the end of each promotion.

16. Points for Stays

  1. A Stay is defined as one night or total consecutive nights spent at the same participating hotel, regardless of frequency of check-in/check-out.
  2. At all participating StayWell hotels worldwide, during Eligible Stays (as defined in the proceeding Section), you will receive ten (10) points for each one (1) USD dollar or local currency equivalent - exclusive of any promotional or other type of bonus - paid toward Eligible Charges on your individual hotel room bill ('folio').  Eligible Charges will vary by hotel.
  3. During Enrolment Stays (a stay in which you first enroll into the StayWell Rewards program), you may earn less than ten (10) points for each USD dollar, depending on the booking channel you used to book your stay and hotel-specific policies.
  4. “Paid” shall mean “receipt of good funds”.
  5. Accordingly, if you stop payment on a check, if a check bounces, or if you dispute a credit card bill, you have not “paid” and you will not earn StayWell Reward points on that transaction.
  6. A Member may earn StayWell Reward points for one (1) room per stay. Points will be earned for all eligible folio charges incurred on such room. Any bonus points issued on base points, including tier bonuses (25% depending on Member tier) and bonus points from qualifying promotions will apply to the total base point credit earned for the room. For purposes of obtaining tier status, a Member may receive night credit on room only.
  7. Points awarded for stays at participating hotels outside the U.S. will be based on local currency converted to U.S. dollars. Local currency will be converted into U.S. dollars weekly, using a published rate of exchange in effect at time of conversion. This rate will be determined at StayWell's sole discretion, based on standard currency conversion methods, but may vary from currency conversion rates used by credit card companies.
  8. Points may not be earned when redeeming a reward, awards of travel partners or other promotional offerings using discount or Award Nights, unless otherwise stated on the Award Night terms and conditions.
  9. When redeeming a reward, the member may earn points for incidental charges for the stay at participating StayWell hotels, which may vary by hotel.
  10. Any points offered in conjunction with specific hotel stays will be considered earned when the stay has been fully paid.
  11. Points will not be available for redemption before the stay has been paid and the points have been reported to the Member.
  12. We reserve the right to deduct any StayWell Reward points credited to a StayWell Rewards Membership account in error without notice. If refunds are made to you in respect of goods or services for which you received StayWell Reward points, StayWell will adjust the number of StayWell Reward points awarded.
  13. No other person except the member may earn points for their account.
  14. Points for a stay will only be awarded to one StayWell Rewards member regardless of the number of members occupying a room.

17. Eligible Stay

  1. An “Eligible Stay” is one or more consecutive nights at the same participating StayWell property, whether or not you checked-out and checked back in, during which you paid an Eligible Rate and presented your StayWell Rewards account number at registration.
  2. An "Eligible Night" is each night during an Eligible Stay.
  3. All stays and nights are deemed to occur on the date of check-out.
  4. Stays in which you used an Award Night or paid through a pre-paid third party channel, do not count as “Eligible Stays” as you did not pay an Eligible Rate.
  5. Stays in which you presented a frequent flyer card from a participating airline or other reward or bonus program do not qualify as an Eligible Stay.
  6. Eligible Rates include the following room rates paid for hotel room nights: best flexible rate, standard corporate rate, worldwide sales negotiated rate, national/regional/local government rate and specified leisure rates. Eligible rates vary by hotel. Please refer to the hotels website for all eligible and non-eligible rates and charges.
  7. Points will be awarded for rooms booked through participating StayWell hotels, participating StayWell hotels web sites, StayWell Rewards website or directly at participating StayWell hotels and when a valid membership number is presented at booking.
  8. No point or stay credit or credit toward tier status will be awarded for:
    1. Wholesale/tour operator packages and group rate, room rates that are master billed or paid at tour operator rates, wholesaler rates, including WFNR, travel industry staff rates, TAED rates, and crew room rates, contracted airline crew rates, room rates for group commercial or group leisure bookings (where rooms are booked as part of a conference or organised tour or where the bookings for two or more rooms are linked), complimentary rooms (including, but not limited to, any Award Nights earned through the program or otherwise), travel industry rates (including but not limited to travel agent discount rates), distressed passenger rate, complimentary or barter rooms, employee discount rate, stays on NET Group, Series Group or IT Group rates, contracted Entertainment or Encore rates and stays using airline percent-off award certificates.
    2. Stays and pre-paid rooms that are booked by an agent or via third party websites in which you pay for that booking directly to such third party, such as tour or tour operators, and pre-paid channels, including, but not limited to priceline.com, booking.com, expedia.com, hotels.com, hrn.com, hotwire.com, lastminute.com, site59.com, orbitz.com, travelocity.com, cheaptickets.com, quickbook.com, travelweb.com, lodging.com, yahootravel.com, and msntravel.com, irrespective of rate paid, for the purpose of earning points or stay credit toward Gold status.[should other sites be added eg Wotif, makemy trip, agoda etc)
    3. Stays booked via "opaque" channels where the brand is unknown at the time of purchase are not Eligible Stays for the purpose of earning points, or stay credit toward Gold tier status, or the receipt of Gold tier benefits such as upgraded accommodations / amenities or access to health clubs.
    4. StayWell Reward points will not be awarded on accommodation deemed as “Long Stay”. Long Stay is usually defined as stays of 21 or more consecutive nights. Long Stay definition may vary at each StayWell Hotel and is at the discretion of the Hotel Manager.
    5. v.Any other rate category or booking channel designated as non-Eligible by participating hotels from time to time.
  9. No point or stay credit or credit toward tier status will be awarded for "no show" situations when a member has made a reservation guaranteed with a credit card but then does not check in to the hotel--irrespective of whether or not the member's credit card is charged for any portion of the reserved stay per the hotel's "no show" policy.
  10. StayWell Reward points are not awarded for fractions of a U.S. dollar spent, or for dollars spent on tax, VAT, GST, government charges (eg tourism dirham charges), service charges, gratuities or hotel incidentals. Any applicable federal, state or local taxes, including city occupancy tax, will be omitted for purposes of point accrual for hotel stays.
  11. Charges not billed to your room, fees paid such as parking, business center, green fees, gift shop/retail store purchases, and meeting charges will not be eligible for StayWell Reward points.  Selected participating hotels may omit, for purposes of point accrual, incidental charges or charges to the Member's room for non-affiliated hotel entities which are not owned and/or operated by the hotel including, but not limited to, food and beverage outlets, gift shop, drugstore, clothes, gallery or specialty stores, and recreational or entertainment concessions.
  12. Taxes, gratuities, service charges and other applicable charges, such as energy charges, and resort fees are not eligible for StayWell Reward points.
  13. A Member whose individual hotel bill is billed directly to a company and the Member is responsible for authorisation for settlement at check-out is eligible for StayWell Reward points. However, group master-billing arrangements where charges for multiple rooms are placed on one hotel bill and billed to a company or common address or settled at check-out by one individual are not eligible. Incidental charges (those charged to a Member's room) paid for directly by the Member at check-out may be eligible for point credit. Incidental charges billed to a master bill are not eligible for point credit.
  14. You may earn StayWell Reward points for Eligible Charges paid by you during your stay even if the room charge was not an Eligible Charge. However, if the room charges are not Eligible Charges, the stay will not count as an Eligible Stay or Eligible Night towards Gold tier of StayWell Rewards Membership or for threshold bonuses and promotions.

18. Currency Conversion

  1. Currency rates are based on publicly available sources and should be used as guidelines only.
  2. Room rates are guaranteed only in hotel's local currency.
  3. Currency quotes are updated once a week only.
  4. The currency information supplied by the StayWell Rewards web sites is believed to be accurate, but StayWell and/or its parent, subsidiaries and affiliates do not warrant or guarantee such accuracy.

19. StayWell Reward Amenities

  1. A number of services and benefits ('Amenities') are available to StayWell Reward Members.
  2. These amenities are offered solely at the discretion of StayWell, and the individual participating hotel, and may change from time to time.
  3. Not all amenities or services are provided by all participating hotels.
  4. Should a Member be improperly denied an amenity by a participating hotel, liability will be limited to the equivalent value of that amenity as determined solely by StayWell

    Current StayWell Reward Amenities may include:

    1. Classic Tier Amenities:
      • Exclusive members-only offers, not available to the public: Each month we will send you member exclusive specials, bonus point offers, special room rates, promotions, new partner announcements, and program news. To receive these offers, click on the “Newsletter” link on the bottom of this page.
      • Online reward redemption request: Log on to your account online and click on the “Exchange Points” tab.
      • Complimentary access to Health Club or Fitness Centre: Based on availability and if operated by hotel.
    2. Gold Tier Amenities:
      • All Classic Tier Amenities.
      • Early check-in - Must be requested and is based on availability.
      • Late check-out - Must be requested and is based on availability.
      • Upgrade to next best room category at no charge: Based on availability. If the reserved room type is not available at check-in, or in the event room upgrades are not available, you will receive an upgrade to the best room available. Upgrade excludes suites

20. Earning Tier Status

  1. Members can earn or maintain tier status based on qualifying hotel nights in any rolling 12-month consecutive period.
  2. Once a member attains a tier level, it will remain in effect for 12 consecutive months.
  3. Members must re-qualify for Gold status.
  4. Only nights personally stayed and individually billed at participating hotels are credited toward Gold and Platinum membership and renewal.
  5. Accounts may not be combined to achieve tier upgrade and/or maintenance.
  6. Reward stays do not count toward Gold membership.
  7. Hotel charges without a personal overnight stay will not earn room night credit toward Gold membership
  8. StayWell and its travel partners reserve the right to add, change, modify, limit, or cancel program rules, regulations, rewards, reward levels, tier-level benefits and/or qualifications at their sole discretion, anytime with or without notice. This may include increasing levels or number of points required for a reward, changing rewards or points/miles earned, adding unlimited blackout dates, limiting rooms available for reward redemptions, changing participating hotels, eliminating any benefit or changing or cancelling our travel partner rewards without notice. This may result in certain rewards not being available

21. Classic Membership

  1. Classic members can earn 10 StayWell Reward points for each one (1) U.S. dollar or equivalent of all Eligible Charges incurred and paid for by the Member at participating StayWell properties.
  2. Classic membership materials will be sent to the member after the member’s second night stay at a participating StayWell hotel, if requested.
  3. Classic Tier Amenities are available to classic members.

22. Gold Membership

  1. Gold membership will be awarded to StayWell Reward Members with a minimum of 15 qualifying nights during any rolling consecutive 12-month period.
  2. Once you have earned Gold membership status, you will maintain such status for 12 consecutive months.
  3. You must re-qualify Gold membership status every consecutive 12-months to maintain your Gold membership status.
  4. Gold members can earn 10 StayWell Reward points for each one (1) U.S. dollar or equivalent of all Eligible Charges incurred and paid for by the Member at participating hotels.
  5. Gold members will receive a 25% bonus on all base points earned during the period in which they are StayWell Reward Gold members.
  6. Bonus points will be applied to stays in the order they are posted to the Member's account.
  7. Bonus points for Gold members apply only on the base points collected by a member and not on any additional points received due to a special offer or promotion.
  8. Gold Tier Amenities are available to Gold members.

23. Account Activity Statement

  1. Activity statements are available via email each month. Members can also access this information by logging into their accounts online.

24. Point Adjustments

  1. You are responsible for ensuring that your points or miles are properly credited to your account.
  2. If you believe your account activity statement is inaccurate, send an email to the StayWell Rewards customer service team at info@StayWellrewards.com.
  3. Please be prepared to mail or fax a legible copy of the Member's hotel folio (paid hotel receipt) to the StayWell Rewards customer service team.
  4. Failure to supply the adequate and unaltered documentation may result in denial of such point credit.
  5. For the Member's protection, all hotel travel documentation should be retained by the Member until the point credit has appeared on his or her account.
  6. The points listed in your StayWell Rewards account are subject to change to reflect actual stay information, any adjustments and Program changes.
  7. Allow a maximum of approximately two (2) to four (4) weeks for the stay to be credited to your account.
  8. Requests to add or modify StayWell Rewards stays must be received within 180 days of the stay.

25. Partner Redemption

  1. StayWell Reward members may redeem StayWell Reward points in exchange for various benefits and currencies of 3rd party redemption partners ("Redemption Partner(s)"). See Partners for a current list of Redemption Partners.
  2. To be eligible to redeem StayWell Reward points with Redemption Partners, members must have at least one (2) Eligible Stay in the past 24 months credited to their StayWell Rewards account.
  3. Once Redemption Partner exchanges have been requested, the partners currency, or benefits, will be transferred to the member's 3rd party Redemption Partner account (or, instead, the member may receive a voucher, email or other instrument representing the exchanged value of the Redemption Partner’s currency, or benefits), and the appropriate number of StayWell Reward points will automatically, and instantly, be deducted from the member’s StayWell Reward account.
  4. Members should allow up to ten (10) business days for points redemptions to reflect in Member’s Redemption Partner account. StayWell will not reissue or re-credit the exchanged StayWell Reward points to the member.
  5. The Redemption Partner program names are registered trademarks of the Redemption Partners.
  6. The Redemption Partners reserve the right to change the terms and conditions of their programs, and value of their currencies, at any time with or without notice.
  7. StayWell reserves the right to discontinue a Redemption Partner at any time with or without notice.
  8. StayWell reserves the right to alter the ratio of exchanges between StayWell Reward points and Partner Currency, or benefits, at any time.
  9. StayWell is not responsible for products or services promised or supplied by participating Redemption Partners and makes no warranty to the value of Redemption Partner currencies. The terms and conditions of the Redemption Partner programs control the redemption and distribution of the Redemption Partner currency exchanged through StayWell Rewards.
  10. Rewards are not exchangeable.
  11. Points exchanged are not reversable.

26. Reward Redemption

  1. You can redeem your StayWell Reward points for rewards at the StayWell Rewards Member Website.
  2. Rewards shown online may be redeemed while they remain available.
  3. You will receive an email confirmation, and your hotel reward Award Night will be available upon check-in at your hotel.
  4. No paper certificate is required at the time of check-in.
  5. In order to qualify for a Reward, the StayWell Rewards member must have sufficient points in their account to redeem the Reward from the current Reward chart.
  6. When a Reward is requested, the corresponding number of points for that Reward level will be deducted from the Member's account.
  7. The reward may be issued to the Member, any person in the Member's family, or to any other StayWell Rewards member. Once issued, rewards are not transferable and may be used only by the individual named on the reward. If a person other than the individual named on the reward documentation attempts to redeem the reward, the reward will be deemed void and accommodations will be denied.
  8. Rewards may not be sold, auctioned, bartered, brokered or purchased except with the express written consent of StayWell. Any Rewards obtained in this manner by any person or entity will be considered to have been fraudulently obtained and will be deemed void if transferred for cash or other consideration.
  9. Altered Reward Confirmations are void and will not be honored.
  10. Rewards will not be replaced, reissued or credited if lost, stolen or otherwise destroyed.
  11. Reward usage is subject to capacity controls, which limit the availability of rooms. Additionally, usage of Rewards may also be limited during certain times of the year. Additional blackout Dates may be imposed with or without notice.
  12. It is solely the responsibility of the Member to be informed about the Program and to request the specific Rewards online.
  13. Rewards may not be combined with other certificates, discounts, packages or promotional offers unless otherwise specified by StayWell.
  14. Rewards cannot be redeemed for cash, prizes or credit.
  15. Rewards are not exchangeable.
  16. Points which have been deducted from the Member's account, may be redeposited provided that Member cancels reward before the cancellation deadline. Points used for Rewards will be redeposited into the original account from which the points were deducted prior to the expiration date of the documentation.
  17. Promotional Rewards involving no point deduction will not be extended beyond the validity date, exchanged or re-deposited for points or future use into Member's account.
  18. Rewards are void where prohibited or restricted by law.
  19. StayWell Rewards may be substituted by StayWell at any time without notice with an equivalent Reward.
  20. Determination of Reward equivalency is at the sole discretion of StayWell.
  21. StayWell is not responsible for, and assumes no liability for, transportation or other services our partners provide or fail to provide.
  22. Members residing in countries where redemption of points for StayWell Rewards, partner rewards or reward redemption is prohibited or restricted are not eligible for such rewards.
  23. If a property ceases to be a Participating StayWell hotel, after you make a reservation but before your stay, we will use reasonable efforts to have the hotel honor the reservation or arrange equivalent accommodations nearby, however, we cannot guarantee that any StayWell Rewards Award Night or upgrades will be honored.
  24. You will not earn StayWell Reward points, and special offers will no longer be valid, after the date on which the property leaves the system or terminates participation, even if your reservation was made prior to that date.
  25. StayWell, participating StayWell hotels, our Program affiliates and any of our respective subsidiary and/or affiliated companies, and our respective officers, directors, and employees, in arranging and/or providing hotel accommodations or other services such as tickets, or merchandise through certificates or otherwise, do so on the express condition and agreement that none of us are or will be liable for any loss or injury, including death, damage, accident, delay, irregularity or expense arising out of, relating to, or resulting from, strikes, war, weather, quarantines, sickness, accidents, government restrictions or regulations, or from any act or omission of third-parties, including any individual firm or corporation furnishing transportation, sightseeing or other service or goods whether or not advertised, nor for any additional costs or expenses due to disruption or change of schedules, rates, accommodations, or services or for any other cause beyond their direct control.
  26. In addition, none of us are or will be responsible for refunds that may be due to any person from ground transportation, boat tours, or other third-party provider of services. All such claims for refunds must be made in accordance with the rules and regulations of the party from whom such refund is due.
  27. All costs, rates, tariffs and other charges and program features are subject to adjustment at any time without prior notice, and provisions of the hotel accommodations, ground transportation, tickets and other services are subject to availability.
  28. Performance is also subject to applicable laws, orders, or regulations of any governmental authority exercising jurisdiction and the right is reserved to withdraw StayWell Rewards should conditions warrant, as well as to refuse to provide accommodations to any person in accordance with applicable laws.

27. StayWell Rewards Award Nights

  1. In addition to each hotel's specific terms and conditions, and StayWell Reward Redemption Rules and the Program’s Terms and Conditions, the following are terms and procedures for redeeming StayWell Reward Award Nights. An “Award Night” is a one-night stay at a participating StayWell hotel redeemed through accumulated Program points.
  2. Members may be required to have at least one (1) Eligible Stay in the past 24 months credited to their StayWell Rewards account to be eligible to redeem an Award Night.
  3. Award Night redemptions may require the booking of one (1) or more additional paid nights (non-Award Nights) for each Award Night booked.
  4. To use your StayWell Reward points for a hotel stay at a participating hotel, please make your reservation online at the StayWell Rewards Member Website. Members must be logged in to redeem points online for a StayWell Rewards Award Night.
  5. Online Award Night reservations require a credit card to guarantee the reservation.
  6. Some hotels may require a deposit in lieu of a credit card guarantee. Deposits cannot be waived for Reward reservations.
  7. StayWell Reward Award Night reservations can be cancelled online but, in some cases, may not be modified.
  8. Accommodations are subject to capacity controls, which may limit the availability of rooms offered at specific participating hotels or during specific times of the year.
  9. Additional blackout Dates may be imposed without notice.
  10. For the purposes of StayWell Reward redemption, a weekend night is defined as either Friday, Saturday or Sunday night, unless specified otherwise on the Reward Confirmation.
  11. Advanced reservations are required prior to StayWell Reward Redemption stay.
  12. StayWell Reward Award Night reservations may be booked for multiple hotel rooms on the same stay date at the same property provided the member’s StayWell Rewards membership number is recorded on each reservation and the required points are redeemed for each room.
  13. StayWell Reward Award Nights are valid only in conjunction with individual travel and are not applicable to group travel, package tours, conventions or other special rates and/or package programs.
  14. Rooms are limited, subject to prior sale and availability of allocated resources and may be unavailable during high demand periods.
  15. StayWell Reward Award Nights are valid only for the expense of the guest room, unless otherwise indicated.
  16. StayWell Reward Award Night rooms do not include food and beverages, gratuities, incidentals, or service charges. These charges are to be paid directly to the hotel prior to check-out.
  17. Transportation costs to and from the hotel are not included.
  18. Any tax liability incurred in connection with the receipt and/or use of StayWell Rewards, including, but not limited to, local or city occupancy taxes, or individual income tax is the sole responsibility of the user.
  19. Incidental charges are the responsibility of the guest.
  20. Points required for hotel rewards vary for hotels and dates and are based on availability and advanced reservations.
  21. StayWell Reward point values for any hotel or destination may change at any time.
  22. tayWell Reward points have no value until presented for redemption by the member.
  23. Failure to comply with this procedure may result in cancellation of reservations, denial of accommodations or payment of published retail rate.
  24. No credit or substitutions will be given for any rewards that are only partially used.
  25. StayWell Rewards are not commissionable to travel agents.
  26. StayWell Reward stays do NOT count toward Gold tier qualification.
  27. Participating hotels may be added or deleted from any brand or destination category at any time. StayWell reserves the right to restrict, suspend, modify or substitute the Award Nights program at any time without notice.

28. Award Night Cancellations

  1. StayWell Reward members who cancel their StayWell Reward Award Night reservation before the cancellation deadline will have their points used for that reservation re-deposited into the member's StayWell Rewards account, and may be subjected to a service fee.
  2. Participating StayWell hotels standard guarantee policies and cancellation policies apply for all hotel rewards, as well as all other reservation and use of services requirements. These requirements include standard reservation requirements such as, but not limited to, minimum length of stay requirements and charges for late cancellation.
  3. Cancellation policies vary by hotel. It is the member’s responsibility to review the hotel’s cancellation policy prior to requesting the reward or making reservations.
  4. StayWell Reward members who do not cancel their StayWell Reward Award Night reservation by the cancellation deadline and do not use their reservation (no-show) are still subject to a no-show charge for the first night of the reservation, plus tax, per room, billed to the credit card used to guarantee the reservation upon booking. The points redeemed for the no-showed StayWell Reward Award Night reservation will NOT be re-deposited into the member's StayWell Rewards account.

29. Award Nights

  1. Award Nights allow you to book your StayWell Rewards hotel reward as close as 48 hours in advance of your stay.
  2. You will receive an email confirmation of your reward booking. We recommend taking a copy of the confirmation with you, when you check-in at the hotel.
  3. The hotel you reserved for the Award Night will also receive an email and/or electronic transmission of your confirmation of your reward booking.

31. StayWell Reward Point Transfer Program

StayWell Reward members may transfer points into another StayWell Reward member's account, subject to the conditions specified below.

  1. Point transfers are available in increments of 1000 points.
  2. The minimum transfer is 1000 points. Maximum transfer is 100,000 points.
  3. There is no charge for transferring points.
  4. All StayWell Reward point transfer requests must be made online.
  5. An "Authorisation to Transfer Points" form must be completed and submitted in order to transfer the required number of points. By submitting the Authorisation to Transfer Points Form online, the Member acknowledges and signifies their agreement with StayWell Rewards Point Transfer Program terms and conditions.
  6. Once the authorisation for transfer is received and processed, the transferor relinquishes all rights to the transferred points.
  7. No cancellations or refunds are permitted.
  8. Members cannot transfer points to upgrade or maintain tier status.
  9. The transfer and use of these StayWell Reward points are subject to the rules, regulations, terms and conditions of the StayWell Rewards Program, which are published from time-to-time and which are subject to change without notice.
  10. The sale, barter, gift or assignment of StayWell Reward points, point awards or other benefits, other than by StayWell, is expressly prohibited.
  11. Any improper usage of StayWell Reward points pursuant to this Agreement and StayWell Rewards Point Transfer Program, or any other misuse of points, shall be grounds for immediate confiscation and forfeit of such points, and may be grounds for the forfeiture of all points in the Member's account and the Member's ejection from the StayWell Rewards Program.
  12. To be eligible to transfer StayWell Reward points, members must have accrued one (1) Eligible Stay or Award Night redemption in the past 12 months.
  13. Only StayWell Reward points earned from Eligible Stays (including any bonus points earned in conjunction with these stays) can be transferred. Enrollment points or points earned with partner promotions cannot be transferred.

31. Restricted by Law.

  1. This Program or participation therein is not valid and/or the awarding of StayWell Reward points or miles/credits and/or the granting of rewards is void where prohibited or restricted by law.

32. Communications

  1. Each month, we will send you your StayWell Reward points balance via e-mail.
  2. We may also send you promotions, offers and other communications from time to time, which may include items from third parties. The items we send may be targeted to you based on the information you have provided to us and additional data we maintain.
  3. All Program communications will be sent to you at the mailing address and/or e-mail address which you provide on your application form.
  4. Communications will be deemed to have been received by you if sent to that address, 1 business day after sending if we sent it to the e-mail address provided and 5 business days after sending if we sent it to the mailing address provided. You are responsible for keeping your address current.
  5. You can view your StayWell Reward point’s balance and transaction history, update your personal details, and change your communications preferences at any time. Or you may contact our Customer Service Centre at info@StayWellrewards.com. If you telephone a Customer Contact Centre, for security reasons we may ask you for your date of birth and/or other information to verify your identity. We may monitor telephone calls to improve the quality of service.

33. Statements, Errors and Retroactive Claims

  1. We may at any time correct the amount of StayWell Reward points shown as credited to you, without notice.
  2. Please complete this form if you are not properly credited for a StayWell Rewards stay.
  3. If we improperly deny a StayWell Reward point accrual or a StayWell Reward Membership benefit, our liability is limited to the proper posting of StayWell Reward points to your account.

34. Supplier Terms and Conditions

  1. Separate terms and conditions will apply to your reservation and purchase of travel-related goods and services that you select. Please read these separate terms and conditions carefully. You agree to abide by the terms and conditions of purchase imposed by any supplier with whom you elect to deal, including, but not limited to, payment of all amounts when due and compliance with the supplier's rules and restrictions regarding availability and use of fares, products, or services. You understand that any violation of any such supplier's rules and restrictions may result in cancellation of your reservation(s), in your being denied access to the applicable travel product or services, in your forfeiting any monies paid for such reservation(s), and/or in our debiting your account for any costs we incur as a result of such violation.

35. Bank and Credit Card Fees

  1. Some banks and credit card companies impose fees for international transactions. If you are making a booking from outside of your country of origin, your bank may convert the payment amount to your local currency and charge you a conversion fee. This means the amount listed on your credit or bank card statement may be in your local currency and therefore a different figure than the figure shown on the billing summary page for a reservation booked on the Website. In addition, a foreign transaction fee may be assessed if the bank that issued your credit card is located outside your country of origin. Booking international travel may be considered to be an international transaction by the bank or card company, since StayWell may pass on your payment to an international travel supplier. The currency exchange rate and foreign transaction fee is determined solely by your bank on the day that they process the transaction. If you have any questions about these fees or the exchange rate applied to your booking, please contact your bank. Bank fees applying to a booking cancelation may not be refunded by your bank and are not the responsibility of StayWell.

36. StayWell Rewards Customer Service Offices

  1. If you have any queries about the StayWell Rewards Program, please send an email our customer service team at info@StayWellrewards.com.

Terms and Conditions for Meeting Planner Membership Program

  1. Eligibility: The program is open to professional “Meeting Organisers” with a valid email address. Employees of StayWell are not eligible to participate in the program.
    1. “Meeting Organisers” are individuals responsible for organising meetings, conferences, or professional events on behalf of the firm or association that employs them, or on behalf of events agencies, professional third-party organisers or “venue finders”, and any other individuals who within a professional capacity may be called upon to organise a meeting, conference or another professional event at partner venues
  1. Enrolment: Participants can enrol in the program (as Meeting Planner Member, called “Member” hereafter) by providing their personal information, including their name, email address, and mailing address. Enrolment bonus points of 1,000 will be credited to the event’s guest participant account upon successful enrolment.
    1. Any misrepresentation or false declaration in the information provided will result in the instant termination of participation in the program/offer and the withdrawal of all points that may have been earned under the offer.
    2. When requested, the Member agrees to provide documentary evidence testifying to the validity of the personal information he/she has declared.
  1. Earning Points: Members will earn 5 points for every 1USD$ spent on private and professional events at participating hotels. Points will be credited to the member’s account within 7 business days of the event’s completion and full payments received. Guests who participate in events and opt-in to become regular members will not earn points for stays or food and beverage unless otherwise agreed by the venue organiser or hotel.
    1. Only eligible events are eligible for points, the member does not have to participate in the event to earn points.
    2. The following events are eligible for point earning under the Meeting Planner Membership program:
      1. All reservations of more than 8 rooms as part of organised professional or private events.
      2. All professional, casual or private events booked for a group of more than 8 people for business purposes.
      3. All meeting types, conventions conferences. Including seminars workshops and board meetings.
    3. The following expenses are not eligible to earn points under the Meeting Planner Membership program:
      1. Expenses incurred for organising private or professional events (weddings, birthdays,).
      2. Expenses for subcontracted services (equipment hire, organisation,.) staff expenses (extras, technicians,) and extras paid directly by participants (minibar, )
      3. Expenses incurred to self; on-site F&B spends.
  1. Points Cap: Points are capped at 150,000 points earned per event. There is no cap on the events that can be organised by a planner.
  1. Redeeming Points: Points can be redeemed for rewards, such as room nights, and partner exchanges. The exact rewards available for redemption and the number of points required for redemption are subject to change at any time without prior notice and based on availability. Points cannot be used towards booking new meeting or events.
  1. Expiration of Points: Points will expire if there is no activity in the member’s account for a period of 24 consecutive months.
  1. Changes to the Program: StayWell reserves the right to modify or cancel the program, or change these Terms and Conditions, at any time without notice or notifying the member.
  1. Limitation of Liability: StayWell is not responsible for any loss or damage caused by or resulting from participation in the program or the redemption of rewards through its website or redemption channels.
  1. Disputes: Any disputes arising from or related to the program will be resolved in accordance with the laws of the jurisdiction in which the participant resides. Point-related disputes are resolved by the loyalty program administrator after careful consideration of the event, payment terms, offer and involvement of the member.
  1. Points Transferability: Points may be transferred to other Members or Guests provided they are all existing members. The minimum transfer is 1000 points. Members must have accrued two (2) room night reservations in the past 12 months to complete the transfer. Points transfers are done online through the member’s account.
  1. Communication: StayWell may communicate with members via email or regular mail regarding their membership, points balance, and available rewards. Members can opt out of the marketing emails by clicking the unsubscribe link in the email.
  1. Privacy Policy: Personal information collected during enrolment and participation in the program will be subject to StayWell’s Privacy Policy.
  1. Responsibility for Accurate Information: Members are responsible for ensuring that their personal information is accurate and up-to-date. StayWell or its subsidiaries is not responsible for any problems arising from inaccurate information.
  1. Termination of Membership: StayWell may, in its sole discretion, terminate any membership for any reason, including but not limited to, violation of these Terms and Conditions or fraudulent activity.
  1. Misuse of Program: Misuse of the program, including but not limited to, unauthorized selling, purchasing, trading or bartering of points, is strictly prohibited. Any member engaging in such activities will have their membership terminated and will forfeit all points.
  1. Limitation of Availability: Rewards are subject to availability and may change at any time. StayWell does not guarantee the availability of any particular reward, promotion or exchange partner all the time.
  1. Reward Fulfilment: StayWell will fulfil rewards as described in the program materials. StayWell is not responsible for any errors or inaccuracies in the descriptions of rewards.
  1. Taxes: All taxes, fees, and surcharges associated with reward redemption are the sole responsibility of the member.
  1. Indemnification: Members agree to indemnify and hold StayWell and its affiliates, officers, agents, and employees harmless from any claim or demand, including reasonable attorney’s fees, made by any third party due to or arising out of their membership in the program or their use of rewards schemes, points, partner exchanges or promotions.
  1. Governing Law: These Terms and Conditions will be governed by and construed in accordance with the laws of the jurisdiction in which the participant resides.
  1. Entire Agreement: These Terms and Conditions constitute the entire agreement between the member and StayWell with respect to the program and supersedes all prior agreements and understandings, whether written or oral, relating to the program.

By enrolling in the Meeting Planner Membership Program, participants agree to be bound by these Terms and Conditions. StayWell reserves the right to terminate any membership for any reason, including but not limited to, violation of these Terms and Conditions.